Last week’s post discussed the difference between active voice and passive voice. The steps below explain how to add passive voice to Microsoft Word’s grammar check and readability statistics.
(Note: We also have separate readability tools to calculate grade levels using the Fry Graph, Raygor Estimate Graph, Spache Formula, and New Dale-Chall Formula, located here: Free Readability Calculators and Text Tools). Directions: Paste in a sample of text and click 'CHECK TEXT READABILITY.' A sufficient sample size consists of 4-5 full.
This tutorial is also available as a YouTube video showing all the steps in real time.
Watch more than fifty other videos about Microsoft Word and Adobe Acrobat on my YouTube channel.
The images below are from Word 2013; however, these steps will work for Word 2019, Word 2016, and Word 2010.
For images from Word 2016, visit “How to Use the Passive Voice Tool in Word 2016.”
1. Select the File tab.
2. Select Options on the left-hand side of the Backstage view.
3. Select Proofing in the Word Options window.
4. Select Show readability statistics in the When correcting spelling and grammar in Word section.
Winning eleven 8 for pc. 5. Select Settings.
6. Select Passive sentences in the Grammar Settings window.
7. Click OK.
8. Select Recheck Document in the Word Options window if the document is already in progress. (This step isn’t necessary for blank documents.)
9. Select OK.
![Check Readability In Word For Mac Check Readability In Word For Mac](https://www.seerinteractive.com/wp-content/uploads/2014/12/Seer-Blog-how-to-check-your-contents-reading-level-in-word-for-pc-and-mac.jpg)
When you’re ready to run a grammar check:
- 100% Free:This is 100% free readability score test tool. You can check unlimited text. Upload Files:Check Readability score by uploading.DOC /.PDF /.TXT files directly from your PC. Grammar Checking:Check grammar and spelling mistakes for text you scan for readability.
- Nov 10, 2018 Turn it on Once you check ‘Show readability statistics’ in Microsoft Word, you’ll get lots of information about how readable your copy is every time you run spelling and grammar check. PC users: Go to Tools Options Spelling and Grammar Click “Show readability statistics” box. Mac users: Go to Word Preferences Spelling and Grammar Click “Show readability statistics” box.
- Mac users: Go to Word Preferences Spelling and Grammar Click “Show readability statistics” box. Once you’ve turned Readability Statistics on, every time you run spelling and grammar check, you’ll get a box displaying a wealth of information about the readability of your message.
10. Select the Review tab.
11. Select Spelling & Grammar.
12. Change or ignore the results of your grammar check.
13. Review your passive sentence percentage in the Readability Statistics window. (This window won’t appear until you complete the grammar check.)
![Check Readability In Word For Mac Check Readability In Word For Mac](https://9uogs1033zi2b47wk4ck73yp-wpengine.netdna-ssl.com/wp-content/uploads/2018/11/spelling-and-grammar.jpg)
14. Select OK.
And now you know if your writing leans toward passivity or activity!
Check Readability In Word
Our Automatic Readability Checker takes a sample of your writing and calculates the number of sentences, words, syllables, and characters in your sample. Our program takes the output of these numbers and plugs them into seven popular readability formulas. These readability formulas (see below) will let you know the reading level and grade level of your text and help you determine if your audience can read your writing.
(Note: We also have separate readability tools to calculate grade levels using the Fry Graph, Raygor Estimate Graph, Spache Formula, and New Dale-Chall Formula, located here: Free Readability Calculators and Text Tools).
Directions: Paste in a sample of text and click 'CHECK TEXT READABILITY.' A sufficient sample size consists of 4-5 full sentences; approximately 200 - 600 words total. For larger texts, such as books, manuals, or dissertations, pull 1-2 sample sizes from each chapter. (Note: We limit the sample size to 3000 words. Sample sizes over 3K words are truncated.)
(Note: We also have separate readability tools to calculate grade levels using the Fry Graph, Raygor Estimate Graph, Spache Formula, and New Dale-Chall Formula, located here: Free Readability Calculators and Text Tools).
Directions: Paste in a sample of text and click 'CHECK TEXT READABILITY.' A sufficient sample size consists of 4-5 full sentences; approximately 200 - 600 words total. For larger texts, such as books, manuals, or dissertations, pull 1-2 sample sizes from each chapter. (Note: We limit the sample size to 3000 words. Sample sizes over 3K words are truncated.)